CHI2003 - New Horizons


- Call for Participation
- Review Criteria
- Mentoring
- Preparing Submissions: Format and Requirements
- Submitting your Proposal
- Upon Acceptance
- At the Workshop
- After the Workshop

Jonathan Lazar, Towson University, USA

Kumiyo Nakakoji, University of Tokyo/SRA Key Technology Laboratory, Japan

Send To

23 September 2002, 5PM (17:00) at your local time

Call for Participation

Workshops provide a valuable opportunity for small communities of people with diverse perspectives to engage in rich discussions about a topic of common interest. Interaction among participants is important, so participants must have informed positions based on prior experience. Workshops can focus on research or applied topics. Workshops addressing the conference theme New Horizons and the three special areas of mass communication and interaction, emotion and e-learning through innovative, controversial, or highly practical topics are desired. We encourage submissions addressing basic research, applied research, and new methodologies, emerging application areas, design innovations, and HCI education. Each workshop will result in a SIGCHI Bulletin article that gives the HCI community a new, organized way of thinking about the topic and that suggests promising directions for future research. Many workshops result in edited books or special issues of journals, and you could aim for that in the design of your workshop.

Workshops are held on Sunday 6 and Monday 7 April 2003. A workshop may be one or two days in length. Design your schedule for a length of 6 hours per day, with a lunch break and two coffee breaks. Most workshops have 12 to 15 participants. A fee is charged to each workshop participant to cover materials. The workshop fee will be waived for two of the workshop's organizers.

Review Criteria

Workshop submissions will be reviewed by a committee representing a cross-section of HCI researchers and practitioners. Review criteria include the workshop's potential for generating stimulating discussions and useful results; the expected community interest level in the topic; the organizers' ability to demonstrate through the proposal that the workshop will be well organized; the overall balance of topics in the Workshops program; and the fit with the conference theme or special areas. If multiple submissions are received on the same or similar topics, the organizers may be encouraged to merge them.


CHI 2003 provides mentors for proposers who would like assistance in preparing their submissions. Please see the mentoring program for more information. The deadline to request a mentor is 7 June 2002.

Preparing Submissions: Format and Requirements

A workshop submission requires three documents: (1) a proposal, (2) an extended abstract,and (3) a call for participation. Prepare a separate file for each of the documents, and post each of these files on the web. Please email the URLs where the files are located to, and include, in the e-mail message, the title of the workshop and the name, country, and email address of each of the workshop organizers. If you cannot post files to the web, please contact us well before the submission deadline. The proposal and other materials are due 23 September 2002 by 5PM (17:00) at your local time.


Prepare a three to four-page proposal in the Conference Publications Format and save the file in PDF format for the Workshops review committee.

In the proposal, describe the topic, the plan for conducting the workshop, and the organizers' backgrounds. Please keep in mind that the focus of the workshops is small group face-to-face discussion; therefore, workshops typically receive minimal technology support (overhead projectors and flip charts). This limited technology support is reflected in the low fee for workshops. Your proposal should describe the workshop's aims, include a plan and present the organizer's background.

The topic description should communicate:

  • the names of all organizers (identifying the two whose fees will be waived)
  • the goals of the workshop
  • the nature of the topic in a clear and detailed description
  • the importance and timeliness of the topic

The workshop plan should communicate:

  • a preliminary schedule of workshop activities, with estimated times
  • a breakdown of subtopics within general topic
  • the desired number of participants
  • the participant selection criteria
  • the approach to facilitation for workshop activities
  • the pre-workshop activities
  • the planned dissemination of results (e.g., including plans for books or journals)
  • the intention as to whether a poster will be created by organizers
  • the rationale for any technology requirements beyond an over-head projector, flip charts, and the shared technology support room

The organizer's background should include:

  • relevant biographical information including projects, publications, and presentations on the workshop topic
  • relevant past experience with workshops at CHI or elsewhere

Extended Abstract

Prepare a description of the workshop using a maximum of two pages, in a suitable for publication in the CHI 2003ExtendedAbstracts. It should contain a summary of the workshop's goals and issues. It must be prepared in the Conference Publications Format, except that no abstract is required, and saved as a PDF file.

Call for Participation

Prepare a 250-word call for participation suitable for publication in the CHI 2003 Advance Program and on the CHI 2003 web site. It should describe the workshop, the participant selection criteria, and where potential participants should send position papers. Also, prepare a 2-3-sentence synopsis of the workshop's aims for CHIplace. This should be saved as a plain text file.

Confidentiality of Submissions

Confidentiality of submissions is maintained during the review process. All submitted materials will be kept confidential until the date of the conference.

Workshop Submission Requirements

  • Your submission must be in English.
  • Submissions will be made electronically either via URL or via email to
  • Submissions arriving after the deadline will not be considered.
  • Your submission should contain no proprietary or confidential material and should cite no proprietary or confidential publications.
  • Responsibility for permissions to use video, audio, or pictures of identifiable people rests with you, not CHI 2003.
  • You will receive email notification upon receipt of your submission.

Submitting Your Proposal

Please perform the activities in this checklist to ensure completeness in your submission.

Upon Acceptance

Notification Date

Organizers will be notified of acceptance or rejection by 21 October 2002.

Organizers of accepted workshops will receive detailed instructions on how to submit final publication-ready materials, which are due 17 January 2003.

Workshop organizers select participants on the basis of position papers submitted to them. A position paper is generally 2-4 pages long, and outlines the submitter's view on the workshop theme and the reasons for the submitter's interest in the topic. Position papers must be submitted by 17 January 2003. Participants must be notified of selection by 7 February 2003.

Organizer Responsibilities before the Workshop

The organizers work with the Workshops Co-Chairs to identify mailing lists and other opportunities for the CHI 2003 Publicity Contractor to solicit diverse participation.

You will:

  • select, invite, and confirm participants
  • send the list of confirmed participants to the Workshops Co-Chairs
  • distribute position papers and other pre-workshop materials to participants in advance of the workshop
  • develop a final agenda of workshop activities

At the Workshop

The organizer is responsible for facilitating discussion, maintaining productive interaction, and encouraging participation. The emphasis should be on group discussion, rather than on presentation of individual position papers. Diversity of perspectives should be encouraged. CHI 2003 provides meeting rooms, coffee breaks, overhead projectors, and a shared technology support room for workshops. Participants (with the exception of two organizers) are charged a modest registration fee. Organizers can produce a poster if they so desire summarizing the results of the workshop for display during the conference.

After the Workshop

It is important for workshop results to be communicated to a larger audience. In addition to the optional poster that may be produced by the organizers during the conference, each workshop will produce a report for publication in the SIGCHI Bulletin. We encourage additional avenues of communication, such as organizing a Special Interest Group (SIG) at the conference, preparing an edited book or special issues of journals following the conference, or maintaining a web site to network with others who might be interested.