CHI2003 - New Horizons

Student Posters

Student Posters TOC
- Call for Participation
- Review Criteria
- Mentoring
- Format and Requirements
- Submitting your Poster
- Upon Acceptance
- At the Conference
- Checklist

Penny Collings, University of Canberra, Australia

Raquel O. Prates, State University of Rio de Janeiro, Brazil

Send To

3 January 2003, 5PM (17:00) at your local time

Call for Participation

The Student Posters program offers a unique opportunity for students to present their work at CHI 2003 and to receive encouragement in their development as HCI professionals. Student posters will be displayed during the conference and provide an excellent opportunity to discuss late-breaking and on-going work in an informal setting. A two-page summary of each accepted poster will appear in the CHI 2003 Extended Abstracts. Student Poster submissions must be authored exclusively by one or more students. Submissions should focus on work that has produced new or exciting ideas or findings.

Review Criteria

Submissions will be reviewed by a panel of experts in the field. The confidentiality of your submission will be maintained throughout the review process. Review criteria include: contribution of the work to the CHI community, validity of the results, originality of the work, clarity of presentation, and interest value. Summaries of wider findings or reduced versions of longer papers are not suitable for the Student Posters submission category.


CHI 2003 provides mentors for authors who would like assistance in preparing their submissions. Student authors are especially encouraged to take advantage of mentoring. Please see the separate description of the mentoring program for more information. The deadline to request a mentor is 27 September 2002.

Preparing Submissions: Format and Requirements


Prepare a two-page, camera-ready extended abstract in the CHI Conference Publications Format. Include title, author information, abstract, keywords, body, and references. Student Poster submissions should be submitted electronically for reviewing. Also prepare a one-page diagram showing the proposed layout of the poster presentation. The diagram should outline the graphical elements of the poster; the full text is not needed, but a short description of the textual contents should be given. Poster sketches should also be submitted as PDF files and should be formatted so they can be printed on a single page in landscape orientation.

Please note that due to publication schedules, revisions will not be possible. The PDF version of the extended abstract you submit will be considered the final camera-ready version of your paper. The poster diagram will not be included in the proceedings but will help the program committee in the selection process. You will not be able to capture every detail of the paper on your poster, so identify the key points and build the layout around them. For the conference you need to bring the final poster. Be sure to consult the Poster Preparation Guidelines before preparing your poster.

Proof of Student Status

You must also send in proof of student status. Provide a signed statement from the organization where each author was registered as a student when the work was carried out, confirming the student status of all authors. This should be sent via regular, courier mail, or by fax to:

Raquel O. Prates
Universidade do Estado Rio de Janeiro
Dept. Informática/IME - 6o. andar, Bloco B
R. Sao Francisco Xavier, 524
Rio de Janeiro, RJ, Brazil
Fax: +55-21-3114-1848


Penny Collings
School of Computing
University of Canberra
ACT 2601
Fax: +61 2 6201 5231

When sending your confirmation by fax, please send also an email message to with the subject [CHI 2003 – Student Status] informing when and where you have sent it.

Confidentiality of Submissions

Confidentiality of submissions is maintained during the review process. All submitted materials will be kept confidential until the date of the conference.

Submission Requirements

  • Your submission must be in English.
  • Student Poster submissions must be received electronically via email.
  • Submissions will not be accepted by fax.
  • Submissions arriving after the deadline will not be considered.
  • Your submission should contain no proprietary or confidential material and should cite no proprietary or confidential publications.
  • Responsibility for permissions to use video, audio, or pictures of identifiable people rests with you, not CHI 2003.

You will receive email notification upon receipt of your submission.

Submitting your Poster

The paper should be submitted electronically, in PDF format, to Deadline for submissions is 3 January 2003, 17:00 (5:00 pm), your local time. Late submissions will not be reviewed. If you do not have access to email or to a PDF writer, please contact the Student Posters Co-Chairs to arrange an alternative submission procedure.

Please ensure that the signed 'Proof of Student Status' statement reaches us by the submission deadline of 3 January 2003.

Upon Acceptance

Authors will be notified of acceptance or rejection by 03 February 2003. Upon acceptance you must quickly prepare the final poster to be presented at the conference and complete and return a copyright release form. Before preparing your poster, be sure to consult the Poster Preparation Guidelines. The copyright release form will be sent with the acceptance letter. Make sure you complete and return it, so that your extended abstract can be published.

At the Conference

Authors will be expected to be present at a scheduled session of 40 minutes next to their poster for informal discussions with conference participants.


Please perform the activities in this checklist to ensure the completeness of your submission.

  • Read the Conference Overview and CHI Submissions: Process & Formats.
  • If you wish to request a mentor, please see the description of the mentoring program, and contact the Mentoring Liaisons no later than 27 September 2002.
  • Prepare a two-page extended abstract in the conference publications format.
  • Prepare a one-page diagram of your proposed poster layout.
  • Create a PDF version of your extended abstract and poster layout. Send this to by 3 January 2003, 17.00 (5:00 pm), your local time.
  • Send a signed statement from the organization where each author was registered as a student when the work was carried out, confirming the student status of all authors by 3 January 2003.