The CHI 2003 Anonymous Submission / Blind Review Policy
The CHI 2003 Papers Submission and Review Process supports anonymous submission and blind reviewing. The
intent of this policy is to support authors who wish to be anonymous, but to avoid requiring excessive efforts from
authors who, for one reason or another, do not wish for complete anonymity.
The gist of the policy is that authors are required to exclude identifying information (e.g.. names, affiliations,
geographical locations) from the title area and headers of their submissions; however, anonymizing the content of
the papers is left to the discretion of the authors.
This note explains the rationale for this policy, the requirements for paper submission, and provides optional
guidelines for those who wish to produce completely anonymous papers.
We have chosen to require that authors exclude identifying information from the title areas of their submissions, but
have left obscuring identity in the content of the submission to their discretion. There are four reasons for this
decision. First, it is not easy, and in some cases difficult or impossible, to remove all traces of an authorsí identities,
locations, or institutional affiliations from a submission. Examples include descriptions of system use in work
places, or design work in which the portrayal of institutional identity is one of its aims. Anonymizing work of this
sort may require masking photos, extensive editing of screenshots, careful production of videos, and may, in some
cases, obscure core aspects of the submission to its possible detriment in the review process. Second, given the
many ways in which identity may be expressed in the body of a submission, it is extremely difficult to uniformly
screen submissions for compliance. Third, some authors object to the requirement to anonymize the content of
their work either because they donít believe bias is a problem, or because they their style or research program is
sufficiently well known that they will be identified anyway, and thus that the work they are being required to do is
futile. Fourth, some authors feel that their identity is a legitimate aspect of their work, and object to being required
to obscure it.
Authors are required to exclude identifying information from the title area and headers of their submissions. Thus,
do not enter author names, affiliations, or contact information (location, phone, email, etc.) in the title area of the
paper. You will asked to be enter this information during the electronic submission process.
Please do NOT try to make your submission anonymous by entering author and contact details in the title area and
then blacking it out - the information is still readable when viewing the PDF file
Guidelines for Further Anonymization
If you wish to completely anonymize your paper, you should work through the following checklist:
Are authorsí names, etc., revealed in the text of the submission?
"In previous work (Smith and Jones, 1999), we observed that..."
"Smith and Jones (1999) have observed that..."
Do screenshots, photos or videos reveal identifying information?
The presence of names, email addresses, location names, institutional logos,etc. in screenshots, photos or
videos can provide identifying information, if it is clear that the submission describes work in the authorsí
institution. Eliminating this source of identifying information requires careful attention to producing and
editing such materials.
Is a large proportion of the references in your bibliography to your own work?
If a large proportion of the references in your submission are to Salmoth and Billingsgate, many readers will
infer that you are Salmoth and Billingsgate. You may wish to remove some references to your other work; they
can be added in the final version if your paper is accepted.
Do you explicitly or implicitly (by thanking well known colleagues by name) reveal identity in the
Saying thanks "to my colleagues at Sneezylabs" or "my doctoral advisor at Euphoric State" may compromise
anonymity. It is best not to make acknowledgements in the submission; they can be added if the submission is
Does your submission contain bookmarks?
Make sure not to leave bookmarks in your submission, since these contain user or organizations names.
Does your document file contain meta-information?
MS-Word and other word processors may generate and store meta-information which will be preserved in the
PDF file. Therefore, do not enter any meta-information (author, organization etc.) for your submission file. In
Microsoft Word, for instance, you can check whether the system generates such info:
- Open the document in MS WORD
- From the "File" Menu, select "Properties". If your or your institution's details are revealed in here, delete them
before saving the file and converting it to PDF.
Does your PDF file contain Meta-Information?
Check the PDF file for meta-information before submitting it: In Acrobat Reader, Select "Document info" from
the "File menu", then "General info". If the filename or author reveal your identity or whereabouts, you can erase
them from the original document and convert it again.